Job Details
Administrative Assistant 3 - INTERNAL Interstate Compact - Tumwater
2026-08-24 State of Washington all cities,AK
Description:
Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Do not include any personally identifiable information within your application packet, such as personal photos, driver's license, or social security number.
Incomplete application packages or statements such as 'see resume' in lieu of the requested information may disqualify you from the process.
Duties
Provides support and assistance within the unit.
Other duties as required.
Qualifications
Required Qualifications
The successful candidate will also meet the following skills and abilities of the position:
Desired Qualifications
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
For more information about our agency, visit our
The Washington State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES
Telework Details
This position may be allocated for telework up to four days each week. Employees must use a reliable internet or cellular hotspot service at an authorized location within the state of Washington. Employees with an approved telework agreement in place are expected to perform assigned duties in a safe manner, take proper care of all state-issued equipment, and maintain confidentiality. You will be required to commute to a DOC facility or field office as business requires, which may include components of the onboarding and training process. Details will be provided before hire.
What We Offer
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include:
For questions about this recruitment or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at or (360) 522-6304. Make sure you refer to the 2026- job number located at the top of this posting.
For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
This INTERNAL recruitment is open to current, permanent WA State Dept of Corrections (DOC) employees only. Are you a current, permanent DOC employee?
02
Select your highest level of education.
03
How many years of clerical experience do you possess that includes keyboarding or typing?
04
If you have clerical experience, LIST THE FOLLOWING FIVE TOPICS for each related position: Name of the agency/organization (in all CAPS); position title; hours per week; length of employment in years & months; and a very brief summary of your primary duties that is no more than two sentences long. (EXAMPLE: WA DOC; Office Assistant 3; 40 hours/week; 4 years & 3 months; Provided clerical and customer service support to the office and clients.) Your response to this question will be used to see how well you follow directions and will help us to determine your qualifications. Incomplete answers or answering with 'see resume' may disqualify you from the process. If you do not have this type of experience, type in N/A.
05
Do you have a basic knowledge of Microsoft Word, Excel, and Access?
06
Select the Microsoft programs you have intermediate experience with. Check all that apply. Examples include: the ability to edit text documents, create templates, and automate the creation of tables in MS Word; run and create functions, pivot tables, and charts in Excel; and/or create slideshows in PowerPoint.
07
Select the following database systems that you have experience with. Check all that apply.
08
How many years of experience do you have with ICOTS?
09
Do you have experience working in a correctional field office?
10
Did you attach a current resume and cover letter to your completed online application? (This is a required step.)
11
If you did not include three professional-level references with a valid phone number and email for each OR if you did not include current or recent supervisor, explain why. If this does not apply to you, type in N/A.
12
How did you hear about this opportunity?
13
If you selected 'Referral' or 'Other' in the previous question, feel free to elaborate.
Required Question
Salary: $4,821.00 - $6,452.00 Monthly
Location : Thurston County - Tumwater, WA
Job Type: Agency Internal - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2026-06962
Department: Dept. of Corrections
Division: CCD - HQ
Opening Date: 08/20/2026
Closing Date: 8/26/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Administrative Assistant 3 (AA3)
Community Corrections Division
Tumwater, WA
(Teamsters Monthly Salary Range 43: $4,821.00 to $6,452.00)
This is an INTERNAL recruitment, open to current, permanent WA State Department of Corrections (DOC) employees only.
DOC's Mission is to improve public safety by positively changing lives.
We are looking to INTERNALLY fill a full-time, permanent Administrative Assistant 3 (AA3) vacancy within the Community Corrections Division (CCD). This position provides higher level administrative support to the Deputy Compact Administrator for the Interstate Compact Unit located at Headquarters, 7345 Linderson Way SW, Tumwater, WA 98501. Although this position is expected to telework up to four days each week, you will be required to report to the office as needed or expected.
The Interstate Compact Unit's mission is to promote effective supervision strategies for individuals who transfer their felony supervision to or from another state. This position helps the Interstate Compact staff achieve the mission by coordinating schedules, managing files, ensuring deadlines are met, communicating with stakeholders, and providing ICOTS technical support to CCD. Work hours are 8:00 am to 5:00 pm, Monday-Friday.
We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service, review, decide, and apply!
HOW TO APPLY
Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:
- Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.
- Cover letter. Regarding your interest in this position.
- Resume. Detailed and chronological.
- Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.
Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.
Do not include any personally identifiable information within your application packet, such as personal photos, driver's license, or social security number.
Incomplete application packages or statements such as 'see resume' in lieu of the requested information may disqualify you from the process.
Duties
Provides support and assistance within the unit.
- Assist the manager with full confidential administrative, secretarial, and office management support.
- Attend all required trainings and adhere to Department policy and procedures.
- Enter and retrieve data from various database systems such as OMNI, Odyssey, OnBase, WATCH, SharePoint, JABS.
- Manage a multi-line phone system.
- Respond to inquiries from individuals, family members, city/county/state officials, stake holders and various agencies, while demonstrating independent judgement and knowledge of ICAOS rules, DOC policies and the Interstate Compact Unit's processes.
- Manage public disclosure requests, field files, and the unit's SharePoint and office inventory.
- Generate data, spreadsheets, charts, and assist with special projects.
- Assist with and manage ICAOS functions.
- Manage duplicate offender accounts.
- Track and manage Interstate Compact ORPs.
- Track prison releases.
- Manage and archive files.
- Assign cases in OMNI and ICOTS.
- Maintain roster of ICOTS assignment coordinators.
- Assist staff with ICOTS training and access.
- Provide backup to other positions in the Interstate Compact Unit.
- Assist the Deputy Compact Administrator with creating training tools.
Other duties as required.
Qualifications
Required Qualifications
- High school diploma or GED equivalent.
- Three years of clerical experience that required keyboarding and/or typing.
- Basic knowledge of Microsoft Word, Excel, and Access.
The successful candidate will also meet the following skills and abilities of the position:
- Maintain regular and reliable attendance.
- Must respect and maintain confidentiality.
- Ability to assist individuals with various criminal backgrounds.
- Ability to effecientlly process data.
Desired Qualifications
- Experience with ICOTS.
- Experience working in a correctional field office.
- Intermediate knowledge of Microsoft Word, Excel, and Access
Supplemental Information
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
For more information about our agency, visit our
The Washington State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES
- This recruitment may be used to fill more than one position. If this position is represented by the Washington Federation of State Employees (WFSE), this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
- References.: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
- First and Last name
- Title (include their relationship to you, for example: Field Administrator, former supervisor)
- Phone
- Address Line 1 (list the name of the reference's organization)
- Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
- Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
- Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
- Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
- Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
- Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Reports can be requested from and
- Represented Position: This position is represented by Teamsters Local Union 117.
Telework Details
This position may be allocated for telework up to four days each week. Employees must use a reliable internet or cellular hotspot service at an authorized location within the state of Washington. Employees with an approved telework agreement in place are expected to perform assigned duties in a safe manner, take proper care of all state-issued equipment, and maintain confidentiality. You will be required to commute to a DOC facility or field office as business requires, which may include components of the onboarding and training process. Details will be provided before hire.
What We Offer
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Remote/telework/flexible schedules (depending on position)
- Up to 25 paid vacations days a year, in accordance with the CBA
- 8 hours of paid sick leave per month
- 12 paid holidays each year (includes a personal holiday)
- Personal leave day
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation
- Visit our for more!
For questions about this recruitment or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at or (360) 522-6304. Make sure you refer to the 2026- job number located at the top of this posting.
For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
This INTERNAL recruitment is open to current, permanent WA State Dept of Corrections (DOC) employees only. Are you a current, permanent DOC employee?
- Yes
- No
02
Select your highest level of education.
- High school diploma or GED equivalent
- High school diploma (or GED equivalent) and some college-level coursework
- Associate or two-year technical degree
- Bachelor's degree or higher
03
How many years of clerical experience do you possess that includes keyboarding or typing?
- Less than three years.
- Three years.
- Four years.
- Five years or more.
- I do not possess this type of experience.
04
If you have clerical experience, LIST THE FOLLOWING FIVE TOPICS for each related position: Name of the agency/organization (in all CAPS); position title; hours per week; length of employment in years & months; and a very brief summary of your primary duties that is no more than two sentences long. (EXAMPLE: WA DOC; Office Assistant 3; 40 hours/week; 4 years & 3 months; Provided clerical and customer service support to the office and clients.) Your response to this question will be used to see how well you follow directions and will help us to determine your qualifications. Incomplete answers or answering with 'see resume' may disqualify you from the process. If you do not have this type of experience, type in N/A.
05
Do you have a basic knowledge of Microsoft Word, Excel, and Access?
- Yes
- No
06
Select the Microsoft programs you have intermediate experience with. Check all that apply. Examples include: the ability to edit text documents, create templates, and automate the creation of tables in MS Word; run and create functions, pivot tables, and charts in Excel; and/or create slideshows in PowerPoint.
- Word
- Excel
- Access
- Outlook
- PowerPoint
- Teams
- SharePoint
- Publisher
- OneNote
- Visio
- OneDrive
- I do not have experience with Microsoft programs, but I am willing to learn.
07
Select the following database systems that you have experience with. Check all that apply.
- Interstate Compact Offender Tracking System (ICOTS)
- Offender Management Network Information (OMMNI) system
- Interstate Compact for Adult Supervision (ICAOS)
- National and Washington Crime Information Centers (NCIC/WACIC)
- OnBase
- I have experience with other offender or document management systems not listed above.
- I do not have experience in these programs, but I am willing to learn.
08
How many years of experience do you have with ICOTS?
- I do not have this experience
- 1 year
- 2-3 years
- 3-4 years
- 4 or more years of experience
09
Do you have experience working in a correctional field office?
- Yes
- No
10
Did you attach a current resume and cover letter to your completed online application? (This is a required step.)
- Yes
- No
11
If you did not include three professional-level references with a valid phone number and email for each OR if you did not include current or recent supervisor, explain why. If this does not apply to you, type in N/A.
12
How did you hear about this opportunity?
- Careers.wa.gov; jobs.doc.wa.gov; or governmentjobs.com
- Indeed
- DOC social media (Facebook, LinkedIn, Twitter)
- Job/career fair
- Job boards (Monster. ZipRecruiter, GlassDoor, CareerBuilder)
- WorkSource
- Veteran outreach
- Referral from a current DOC employee
- Other
13
If you selected 'Referral' or 'Other' in the previous question, feel free to elaborate.
Required Question