Job Details

Administrative Assistant 3

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you! The Commitment Oversight & Release Section (CORS) is leading the charge for the Department of Corrections in ensuring transparency and collaboration when determining inmate placement. This team works closely with our treatment and rehabilitation partners providing support to match the unique needs of each individual, while balancing the concerns of victims and community safety.

JOB SUMMARY– The Montana Department of Corrections Commitment Oversight and Release Section is seeking a dynamic and motivated individual to fill the Administrative Assistant role. In this position, you will play a crucial role in providing support to the CORS team and ensuring smooth day-to-day operations. The ideal candidate will demonstrate strong organizational skills, the ability to prioritize tasks effectively, and a high level of attention to detail. This role requires a balance of teamwork and independent thinking; you will collaborate closely with staff across the section while also taking initiative to manage responsibilities with minimal supervision. Clear and professional communication—both written and verbal—is essential, as the Administrative Assistant will frequently interact with internal staff, partner agencies, and members of the public. The successful candidate will be adaptable, resourceful, and committed to supporting the mission of the Department of Corrections.

Key responsibilities include:

• Managing and organizing records, documents, and correspondence
• Coordinating meetings, scheduling, and travel arrangements
• Assisting with reporting, data entry, and information tracking

QUALIFICATIONS – High school diploma Two years of experience performing a variety of office support or clerical work. Other combinations of education and experience may be substituted.

ADDITIONAL BENEFITS: Your service is rewarded with competitive compensation and generous State of Montana Benefits. State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

APPLICATION INSTRUCTIONS: Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application. Require Application Materials: State Application Resume Cover letter To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a "Relevant File". In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Salary: $25.98-25.98 Hourly

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Other Locations: Bozeman, Billings, Butte, Missoula

Agency: Department of Corrections

Union: 000 - None

Posting Date: Jul 29, 2026, 2:03:03 PM

Closing Date (based on your computer's timezone): Aug 20, 2026, 5:59:00 AM

Required Application Materials: Cover Letter, Resume

Contact Name: Jared Hardman | Contact Email: Jared.Hardman@mt.gov | Contact Phone: 406-415-6303

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.