Job Details

Executive Assistant

We are seeking a dedicated and organized Executive Assistant to support one of our faculty members. The ideal candidate will manage executive calendars, facilitate communication, provide project support, and perform various administrative tasks to ensure smooth operations.

Responsibilities

• Manage complex executive calendars, including scheduling meetings across multiple time zones.
• Anticipate and resolve scheduling conflicts proactively.
• Coordinate meeting logistics, including agendas, materials, and follow-ups.
• Monitor and manage executive inboxes, prioritizing and responding to correspondence appropriately.
• Draft, proofread, and edit emails and other communications on behalf of the executive.
• Ensure timely responses and effective communication with internal and external stakeholders.
• Provide project management support by tracking action items, deadlines, and deliverables.
• Assist with planning, coordinating, and executing key initiatives.
• Prepare status updates and ensure follow-through on assigned projects.
• Build, edit, and format slide decks and executive-level presentations.
• Prepare reports, briefs, and other documents as needed.
• Ensure materials are accurate, polished, and aligned with executive expectations.
• Coordinate travel arrangements, expenses, and itineraries when applicable.
• Support meeting preparation, including note-taking and action-item tracking.
• Perform additional administrative and operational duties as required.

Essential Skills

• 3+ years of Executive Assistant experience
• Advanced skills in calendar management
• High attention to detail
• Proactive
• Intermediate user of Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word
• Excellent communication skills, both written and verbal
• Experience with project management software

Work Environment

This role requires in-office presence once per month when the faculty member travels to STL. The position involves a 40-hour work week with a start time between 7am and 8am.

Job Type & Location

This is a Contract to Hire position based out of Saint Louis, MO.

Pay and Benefits

The pay range for this position is $25.47 - $32.48/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Saint Louis, MO.

Application Deadline

This position is anticipated to close on Mar 11, 2026.