Job Details

RECEPTIONIST

GENERAL STATEMENT OF DUTIES: This position consists of a variety of duties including greeting visitors that walk in and answering an active switchboard. Also, there are administrative duties that include accounts payable and sales.

ESSENTIAL DUTIES

• Open and close the front office daily.
• Ensure the lobby is presentable.
• Process any voice mails received after closing time.
• Answer multi-line phone system and process all incoming calls with appropriate phone etiquette.
• Process and notify appropriate person for product call ins.
• Ensure orders from third-party vendors are sent directly to the warehouse.
• Assist in the payables process including attaching invoices with corresponding check copies, preparing payments for mailing, matching packing slips, purchase orders, etc. with invoices.
• Assist in the route reconciliation process of verifying route sales paperwork for accuracy and thoroughness.
• Process drink orders for walk-in customers, shareholders and employees. This process includes taking the orders, processing the orders via computer, collecting payments, and settling all sales daily.
• Assist walk-in customers in answering questions, having appointments, etc.
• Assist in the money room as required.
• Selling of banners and products.
• Receive Fed Ex, Airborne Express, and UPS packages and disburse.
• Assist other office personnel in clerical checks and balances
• Responsible for keeping the employee/guest refrigerator stocked and ordered.
• Input CCI and other suppliers' invoices into system for inventory verification.
• Other duties as assigned and requested by the company.

• Must be able to operate a multi-line telephone system.
• Must demonstrate a pleasant disposition, positive attitude, etc.
• Must be computer literate and able to learn company used applications.
• Must have basic math skills including money counting capabilities.