Job Details

Overview

Archive Health is seeking a dynamic, experienced, Executive Assistant who will report directly to the CEO and collaborate closely with the executive team and across the organization. This is a role for someone who thrives in a fast-paced environment, is eager to grow, and brings strong communication, writing, and organizational skills to the table. The Executive Assistant will be the central link between executives and the broader team, managing calendars, handling multi-platform communications, drafting emails in the CEOs voice, and supporting projects with confidence and poise. This is an ideal fit for someone with 35 years of experience as an EA who wants to deepen their impact and grow their career in a mission-driven organization.

Responsibilities

• Organize calendars across time zones, schedule appointments, meetings, and travel for executive and management team members, while keeping priorities and focus time in check.
• Write and distribute professional emails, memos, and formsoften on behalf of the CEO. Must be capable of writing in another persons voice with attention to tone and nuance.
• Manage incoming and outgoing digital and physical mail, monitor multiple inboxes (Gmail, Slack, etc.), and ensure timely follow-ups.
• Maintain organized records using Google Drive and Notion, while spinning up new systems as the company scales.
• Handle logistics of IT onboarding, order and ship laptops, provision accounts, and offer first-day tech setup support.
• Track and submit receipts and invoices to the Finance team in a timely manner. Assist in preparing recurring and ad-hoc reports.
• Jump into new projects as neededwhether conducting online research, supporting off-site planning, or helping team leads gather data.

Qualifications

• Bachelors degree in Arts, Humanities, Business or related field.
• 35+ years of Executive Assistant experience supporting senior leadership, ideally in fast-paced or start-up environments.
• Ideally based in Pacific or Mountain Time, with some evening availability if needed (not a deal breaker).
• Excellent communicatorboth verbal and writtenwith strong interpersonal skills and the ability to write with clarity, professionalism, and adaptability.
• Enjoys writing and is eager to grow and develop their style
• Proactive and flexible, excited to learn new systems and jump into evolving needs
• Known for being reliable and never letting things slip through the cracks.
• Tech-savvy and a quick learner - company policies, processes, and methodologies.
• Picks up on cues, asks questions and is receptive to feedback.
• Bonus if you have experience with Google Suite, Slack, Zapier, various HRIS systems.
• Calm under pressure, highly organized, and juggles multiple priorities with ease.
• Professional and polished, able to engage confidently with a wide range of stakeholders.
• Exercises discretion and maintains confidentiality in all tasks and interactions.

Benefits

• 100% remote and flexible work environment.
• Mission-driven team with a passion for improving access to quality care.
• Fantastic opportunity to work in a disruptive ground-breaking industry.
• Work directly with the executive team while shaping a new role.
• Great benefits, and more!

How to Apply

If youre interested in this role, apply directly on companys website through the link below.