Job Details

Position Details

Position Information
Job Title
Program Coordinator

Position Number
955509

Vacancy Open to
All Candidates

Time-Limited
No

Department Homepage


Advertising Department
EASTERN AHEC ADMINISTRATION

Division
ECU Health/BSOM

Classification Title
10300 University Program Associate

Competency Level
2 - Journey

Working Title
Program Coordinator

Number of Vacancies
1

Full Time Equivalent (FTE)
1.0

Full Time or Part Time
Full Time

Recruitment Range
$35,589 - $55,986

Anticipated Hiring Range
$35,589 - $44,053

Salary Grade Equivalency
NC09

Work Schedule
M-F

Work Hours
8am-5pm

Position Location (City)
Greenville

Job Category
Staff - Office/Clerical

Organizational Unit Overview
Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University (ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. Eastern AHEC functions in close collaboration with East Carolina University, and with the other NC University programs in Nursing, Allied Health, Public Health, Medicine and Pharmacy, as well as other institutions of higher education.

Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Mental Health Education provides services to the five Area L counties as well as the 23 counties in our region. The administrative structure of Eastern AHEC consists of an Executive Director, a Chief Administrative Officer, a Director of Fiscal Services, a Director of Information & Technology Services (ITS), a Director of Communication, a Director of Educational Support Services, and six Division Directors which includes; Quality Support Center, Public Health / ORPCE / and Student Services, Mental Health Education, Nursing and Allied Health Education (the approved provider unit), Continuing Medical Education / Dental / Pharmacy CE Education, Pharmacy Education and Library Services.

Job Duties
The purpose of the position is to function as a Program Coordinator for student service offerings such as pathway programs, AHEC Scholars, and housing, as well as Continuing Professional Development (CPD) events. This position is supervised by the Director, Student Services. Duties include assisting in the planning, development, and implementation of student programs, conferences, and meetings throughout the region as well as locally. Primary duties include responsibility for the organization, planning, implementation, tracking, and monitoring of multiple program management activities, including student programs, conference and meeting arrangements, travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines for the oversight of Eastern AHEC responsibilities. Position should function with minimal supervision and is required to consult with the director as appropriate for clarification or additional information.

This position will make independent decisions as outlined by the director regarding program and faculty cancelations, along with implementing the notification process for each cancelation. This position will manage events and will also be responsible for setting up and attending various planning meetings. This position supports the Eastern AHEC housing service, including but not limited to ordering supplies for housing and quarterly site visits. This position maintains the database for health careers students and ensures compliance with the NC AHEC Program office guidance for data collection. In the performance of duties, this position will utilize excellent customer service skills, attention to detail, time management skills, problem-solving skills, organizational skills, and the ability to work in a self-directed and independent manner. This position will also use various computer applications such as Microsoft Office, including Outlook, Word, Teams, PowerPoint, Excel, and other systems. When communicating frequently with all education and health care professionals, this position will utilize excellent oral and written communication skills.

Communication (50%): This position has a significant amount of external public contact with education and health professionals statewide and nationally. Public contact is made through correspondence via email, telephone, attending educational programs to control registration, and advising and directing the public who enter the agency. The extent of information allowed for this position to give has limitations, including personal and sensitive information related to faculty honoraria, personal information, and any information deemed personal and confidential. Responsibilities for establishing appointments, travel, and itineraries, or schedules include securing travel and hotel arrangements; confirming program schedules; ensuring all faculty arrangements are complete for each program activity; and securing and confirming appointments, schedules, and travel. This position composes, writes, and drafts various documents, including memos, educational materials, draft marketing materials, vendor & speaker agreements, and generates reports. The Department's planning generally takes place 12 to 18 months before programs or special project implementation. Some programs may follow a shorter timeline. Program details must be organized to coordinate multiple long-range planning activities. Follow-up includes computing the income/expense form for each program, calculating the net profit/loss, approving each invoice before forwarding to the Business Office, computing the travel reimbursement form for the faculty, and consolidating the travel expenses and the honoraria, then forwarding to the Fiscal Affairs department for payment.

Office Technology (20%): This position uses standard office equipment: a personal computer or laptop computer and printers, and a telephone. Software used includes Word, Excel, PowerPoint, Outlook, and a project management application. Skilled data entry is necessary to ensure that accurate data is entered into the AHEC statewide registration system (Computerized Administrative System for Continuing Education or CASCE) and the AHEC statewide Health Careers Tracking and Registration (HETRS) database.

Information/Record Administration (20%): Records and forms maintained and processed by this position include: Professional Credit Applications, Travel Reimbursement, Honoraria, faculty and student stipends, Attendance List, Evaluation Summary, Faculty Data Form, and Documentation.

Budgeting & Purchasing (5%): A draft budget is developed by the supervisor for each program. This position will track all associated revenues and expenses from planning to completion of the program or meeting. This position will then prepare a final program budget for reconciliation with the Office of Fiscal Affairs. This position will also prepare purchase orders, reimbursements, etc., related to our educational events and programs.

Other (5%): This position may participate in special projects, grants, or work groups as assigned. This position performs under pressure and stressful conditions frequently to meet urgent deadlines to implement successful programs. This position is required to monitor faculty, vendors, and public contacts to ensure deadlines are met.

This position is eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy.

Minimum Education/Experience
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation
A valid NC driver's license

Preferred Experience, Skills, Training/Education

• Experience in a medical, human science, behavioral health or education setting.
• Working knowledge of the current health care environment.
• Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Outlook and internet applications.
• Excellent recording keeping skills. Able to input into multiple databases.
• Able to work independently, prioritize multiple duties to meet specific deadlines and work with minimal supervision.
• Excellent interpersonal skills as well as excellent written and verbal communication skills.

License or Certification required by the Department
none

Special Instructions to Applicant

• Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
• If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
• Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
• Applicants must be currently authorized to work in the United States on a full-time basis.

Job Open Date
08/12/2025

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
08/19/2025

Open Until Filled
No

Quick Link for Direct Access to Posting


Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) ###-#### (Voice/TTY) or ...@ecu.edu.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) ###-#### or toll free at 1-866-###-#### or send an email to ...@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.