Job Details

Japanese company in NC seeks Japanese Bilingual Executive Assistant provides high-level administrative support to the CEO and Executive Leadership Team, acting as a trusted partner to streamline operations, manage strategic initiatives, and facilitate executive communications. This role requires a high degree of discretion, organizational agility, and the ability to anticipate the needs of senior executives in a fast-paced environment.

Essential Duties and Responsibilities:

Executive Support & Strategic Coordination

• Manage complex and shifting executive calendars, prioritizing time-sensitive engagements and aligning schedules with strategic objectives.

• Prepare polished reports, presentations, and communications for internal and external audiences, maintaining a high standard of accuracy and professionalism.

• Serve as a liaison between executive leadership and internal/external stakeholders, ensuring alignment and clarity on critical initiatives.

• Handle highly confidential information with integrity, ensuring the utmost discretion in all matters.

Meeting & Leadership Coordination

• Plan, coordinate, and execute executive meetings, including agenda development, material preparation, detailed note-taking, and post-meeting action item tracking.

• Support strategic planning and decision-making processes by gathering relevant data and developing executive-ready summaries and recommendations.

Travel, Event & Logistics Management

• Coordinate complex international and domestic travel itineraries, optimizing logistics for efficiency and executive comfort.

• Manage executive participation in key conferences, board meetings, and leadership events, ensuring timely preparation and impactful engagement.

• Process expense reports and track executive budgets to ensure compliance with company guidelines.

• Provide relocation coordination support, including real estate visits, school research, and integration support for relocating executives.

Special Projects & Process Improvement

• Lead or support cross-functional initiatives that enhance organizational effectiveness, streamline operations, and elevate the executive office's impact.

• Recommend and implement process improvements, tools, and systems that improve administrative workflows and executive productivity.

• Partner with HR to support immigration processes by gathering documentation for visa applications, renewals, and compliance.

Office & Stakeholder Engagement

• Serve as a primary point of contact for high-level partners and guests, ensuring polished, professional, and strategic representation of the executive office.

• Oversee select office operations and manage logistics for executive meetings, visits, and engagements with VIPs.

Education, Certifications and/or Work Experience Requirements:

• High school diploma or equivalent; Associate's degree or higher preferred.

• 5+ years of experience working with and supporting Executives and Senior management.

• Experience managing confidential business matters with professionalism and discretion.

Skills/Knowledge Requirements:

• Strong Communication: Fluent in English and Japanese; excellent written, verbal, and interpersonal skills. Japanese is a plus.

• Exceptional Organizational Skills: Ability to manage multiple priorities and deadlines seamlessly.

• Strategic Thinker: Proactive problem solver who anticipates needs before they arise.

• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or collaboration tools is a plus.

• High-Level Discretion: Demonstrates trustworthiness in handling sensitive business information.

• Adaptability & Initiative: Thrives in a fast-paced, evolving environment and takes the initiative in optimizing executive workflows.

Physical Requirements:

Ability to consistently perform the essential job functions safely and successfully with the ADA, FMLA and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.

Back Office:

• Mostly sedentary positions that require prolonged sitting, generally in an office environment.

• Duties involve attention and concentration to meet deadlines but limited physical effort.

• Demands of the position are primarily mental; requires some application of manual skills, mostly reflexive actions.

• Must be able to talk, listen and speak clearly on telephone or meetings.

• Requires general hand and eye coordination to handle routine administrative and/or productivity tasks.

All Staff:

• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state, and local standards.

Work Model:

Full In-office: This role can only be performed at office and are ineligible for remote work. This position is responsible for operational duties and providing critical infrastructure or services that require physical presence at office.

Work Authorization & EEO Statement:

Legal work Authorization requirements and statement on Equal Employee Opportunity:

WORK AUTHORIZATION:

Must be able to provide proof of eligibility to work in the United States at the time of hire and pass a successful background check.

To apply, please email your resume to ...@pasona.com